GLENMARIE COURT HOMEOWNERS’ ASSOCIATION

MINUTES OF 1^st EXECUTIVE COMMITTEE MEETING OF GCHA HELD AT EXECUTIVE CLUB FLOOR, HOLIDAY INN HOTEL ON THE 10^TH APRIL 2006 AT 8.30PM

PRESENT: Ir. H. S. Liao (HS)

Dr. James Swee (JS)

Tuan Hj. Harun Ismail (HI)

Gillian Lim (GL)

Cindy Leow (CL)

May Lim (ML)

CT Pui (CT)

Merrin Soon (MS)

Tan Quan Bee (QB)

Mejar Sng Kim Huat (MS)

ABSENT: (WITH APOLOGY)

David Ting (DT)

Frank Fan (FF)

CS Wong (CS)

1.0 HS welcomed all present to the 1^st GCHA Exco meeting. He went on to introduce the Agenda for the evening:-

i) List of GCHA Exco Members elected during AGM held on the 26^th March 2006

ii) New GCHA Exco Members line-up

iii) Roles and Responsibilities

iv) Budget for the years 2006 to 2008

v) Other matters

2.0 The following are the list of GCHA Exco Members elected during the recent AGM held on the 26^th March 2006:-

· President Ir HS Liao

· Vice-President Dr James Swee

· Secretary Cindy Leow

· Assistant Secretary May Lim

· Treasurer Gillian Lim

· Committee Members David Ting

Tuan Hj Harun Ismail

Frank Fan

CT Pui

Merrin Soon

Tan Quan Bee

Mejar Sng Kim Huat

CS Wong

3.0 HS then proceeded to proposed the line-up for the new Exco members for the term 2006 to 2008:-

· President Ir HS Liao

· Vice-President Dr James Swee

· Secretary Cindy Leow

· Assistant Secretary May Lim

· Treasurer / Membership Gillian Lim

· Chairman, Security & Safety David Ting

· Chairman, Landscaping & Landscape Maintenance Tuan Hj Harun Ismail

· Chairman, Building & Infrastructure Frank Fan

· Chairman, Corporate Affairs CT Pui

· Chairperson, Social Merrin Soon

· Committee Member Tan Quan Bee

· Committee Member Mejar Sng Kim Huat

· Committee Member CS Wong

4.0 HS went on to propose the roles and responsibilities of the Exco members in consultation with all present starting from the President.

4.1 President – Ir HS Liao

i) Overall responsible to implement policies of the GCHA Exco in accordance to the GCHA Constitution

ii) Making operational decisions in consultation with the Exco members and the Property Manager

The above were accepted by HS.

4.2 Vice-President – Dr James Swee

i) Attend all functions on behalf of GCHA

ii) Responsible to implement policies of the GCHA Exco in accordance to the GCHA Constitution in the absence of the President

iii) Making operational decisions in consultation with the Exco members and the Property Manager

The above were accepted by JS.

4.3 Secretary – Cindy Leow

i) Web Master

ii) Exco minutes

iii) AGM minutes

CL declined all the above as she may not have the time. After much discussion, it was agreed that Nikki would assume the role of Web Master and each of the Exco member will take turns to record the Exco minutes or the new Property Manager can be given the responsibility.

4.4 Assistant Secretary – May Lim

i) Bi-monthly newsletter

The above was accepted by ML.

4.5 Treasurer / Membership – Gillian Lim

i) Monitor collection of membership subscription

ii) Monitor collection of monthly maintenance fees (when GCHA takes over Management of Glenmarie Court)

iii) Prepare monthly accounts and payments

GL may not be able to prepare the monthly accounts and payments on her own and would require help from accounts / part time secretary in future.

4.6 Chairman, Security & Safety (assisted by Property Manager) – David Ting

i) Monitor general security & safety for Glenmarie Court

ii) Chair Management meetings and Operation meetings with VISI LA

DT did not attend and HS will talk to him separately.

4.7 Chairman, Landscaping & Landscape Maintenance (assisted by Property Manager) – Tuan Hj Harun Ismail

i) Implement new landscape with landscape contractor at the common areas and guardhouse area

ii) Monitor landscape maintenance

iii) Monitor general cleanliness

The above were accepted by HI.

4.8 Chairman, Building & Infrastructure – Frank Fan

i) Liaise with JKR Malaysia to upgrade U-turn at Jalan Subang