MINUTES OF 6TH
EXECUTIVE COMMITTEE MEETING OF GCHA HELD AT THE BOARD ROOM, GLENMARIE GOLF AND
COUNTRY CLUB ON THE 27TH DECEMBER, 2004 AT 8.30 P.M.
PRESENT: Ir. H.S. Liao (HS)
Dr. James Swee (JS)
Hj.
Harun Ismail (HI)
Gillian Tan (GT)
Marilyn Yee (MY)
ABSENT: David Ting (DT)
Dr. Chandran (DC)
C.S. Wong (CS)
Annie Low (
BY INVITATION: Shan Agro
Freshland Sdn. Bhd.
Segar
Rajagopal Arthatek Resouces Corp. Sdn. Bhd.
IN ATTENDANCE: Azlan Ismail (AI) Property Manager
The following minutes were
recorded:-
1.0
CONFIRMATION OF MINUTES OF
THE 5TH GCHA EXCO
COMMITTEE MEETING
1.1 The Minutes of the 5th
GCHA Exco Committee Meeting was duly confirmed and
adopted by Haji Harun Ismail and seconded by Ms. Gillian Tan.
2.0
MATTERS ARISING
2.1 ACCOUNTS
GT reported that the
Statement of Accounts for the year 2003 was submitted to the Registrar of
Society on
3.0
SECURITY AND SAFETY
In the absence of DT, this
subject was not discussed but will be dealt with at the next meeting.
4.0
LANDSCAPE AND GENERAL
MAINTENANCE
4.1 A letter dated 1st
December, 2004 was given to Agro Freshland Sdn. Bhd. (AF) awarding them a
three year contract in regard to Landscape and General Maintenance of Glenmarie Court at a monthly contract sum of RM9,500.00 for
the first year, RM9,975.00 for the second and third year. This excludes the maintenance cost of the
three Manual Hako Profi
Flipper Sweepers which amounts to RM450.00 per month for the first two years and
RM300.00 for the third year. The total
contract sum for the three years is RM367,800.00. Should GCHA terminate AF during tenure period
of the 1st and 2nd year, GCHA will settle the balance
payment of the Manual Hako Profi
Flipper Sweepers.
4.2 GT commented that she observed that AF have not been fertilizing and spraying the plants with insecticide and fungicide as per their schedule as some of the plants look sick. AF then reiterated that those plants were not healthy when they took over the maintenance work from the last contractor but should show improvement after a few months. HS informed the meeting that a monthly Maintenance Schedule has been drawn up by AF indicating the date and type of work to be done on a daily basis. This schedule will be posted on the GCHA web site before the beginning of each month. With this work schedule, all residents will be well informed of work to be carried out in their areas and report to the Property Manager if AF fail to keep to their schedule. The Property Manager is to make sure that AF follow their schedule.
4.3 AF reported that the
Eugenia trees at the access road were trimmed in November. HS commented that there were gaps between the
Eugenia trees. HI suggested that young
Eugenia plants be planted to fill up the gaps.
4.4 It was observed that plants around three TNB substations were not growing well. The committee deliberated on the type of plants suitable for the three substations. It was agreed that Hibiscus be planted at the substation near GT’s house, Acalypha be planted at the substation near DC’s house and Eugenia at the Jalan Perintis substation.
4.5 AF was requested to replace some of the Pisonia plants that are not growing well at the Horseshoe area.
4.6 It was unanimously agree that Japanese roses be planted at the entrance area. The Japanese roses are to be planted in stretches of two meters per colour.
5.0
BUILDING AND INFRASTRUCTURE
5.1 It was reported that the plants outside house No. 46, Jalan U1/6, are dying. The Property Manager has been requested to write to the owner requesting for replacement of plants at his own cost.
5.2 The Yellow Flame outside
Mdm. Dorinda Ng’s house has
yet to be replaced. The Property Manager
is to follow up on this matter.
5.3 It was noted that Dato Ben Yeoh has been dumping
soil and debris in his property – Lot No. 69.
This has caused the soil to flow out during downpour, dirtying the areas
around. The Property Manager is to request
him to remove all debris, put sand bags so as to stop the soil from flowing out
on to the road during downpour, and re-turf the common area.
6.
CORPORATE AFFAIRS – TRANSFER
OF MANAGEMENT
To be discussed at next
meeting.
7.
SOCIAL AND MEMBERSHIP
7.1 GT reported that since the last meeting, we have four new members and that the houseowners membership now stands at 68%.
8.
ANY OTHER BUSINESS
8.1 Campaign to Object to
the Revival of
GCHA
will go to the Press to appeal to the public to voice their objections to the Revival of Subang
Airport as a hub for budget domestic carriers.
Arthatek Resources Corporation Sdn. Bhd. has been consulted as
to how best this can be done. Mr. Sekar Rajagopal suggested that
the public be asked to register their objections by way of SMS, giving their
name and address, with a standard message, “I object to the revival of
8.2 Resignation of Project
Manager
HS informed the Meeting that the Project Manager has resigned but has agreed to continue on a month to month basis.
There being no other matters
discussed, the meeting ended at
Minutes recorded by:
Marilyn Yee