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MINUTES OF CONTINUATION OF THE 6TH EXECUTIVE COMMITTEE
MEETING OF GCHA HELD AT THE BOARD ROOM, GLENMARIE GOLF AND COUNTRY CLUB ON
PRESENT: Ir. H.S. Liao (HS)
David Ting (DT)
Hj.
Harun Ismail (HI)
C.S. Wong (CS)
Gillian Tan (GT)
Marilyn Yee (MY)
ABSENT: James Swee (JS)
Dr. Chandran (DC)
Annie Low (
BY INVITATION: Shan Agro
Freshland Sdn. Bhd.
Michael
Lim Group 4 Falck Sdn. Bhd.
Mr.
Jerome Group 4 Falck Sdn. Bhd.
Mr.
Simon Teoh (ST)
Group 4 Falck Sdn. Bhd.
IN ATTENDANCE: Azlan Ismail (AI) Property Manager
This Executive Committee
Meeting is a continuation of the 6th Executive Committee Meeting
which was held
HS briefed the Meeting on
matters discussed on
1.0
SECURITY AND SAFETY
1.1 DT briefed the Committee on developments
on Security matters since the last Meeting.
He informed the Meeting that there have been improvements on the day to
day operations and that he noticed that increased efforts have been shown by
both the Senior Management and the guards to meet the requirements of
GCHA. He is generally very happy with
their performances and hope that they will keep up the good work. He will continue to meet Group 4’s
representatives every Monday, and highlights of their weekly meeting will be
posted on the web for the information of
1.2 With the above positive
feedback from DT, HS inquired when Group 4 can start installation of perimeter
static defense system. Group 4 informed
that they will have to replenish the stock as some of the equipment has been
sold off. However they will start
preparation work on Monday, 10th January, at the bungalow area which
is Phase I. The installation of the
static defense system for Phase I should be completed before Chinese New
Year. The complete installation should
take one and a half months.
1.3
The Meeting was also informed that there were two attempted break-ins
on 31st December and 2nd January. The reports by Mr. Simon Teoh
were circulated and the Committee deliberated on these two incidences. CS suggested that two additional dogs and dog
handlers should be deployed during the Chinese New Year (CNY) period as many
residents will be away. Group 4 will get
back with their quotation. HS also
requested Group 4 to submit a quotation for a 3rd dog and dog
handler. Group 4 was reminded to be more
vigilant before and during the CNY period.
1.4
HS would like Group 4 to submit a report on the number of comstruction workers (local and foreign) who enter
1.5
With regard to construction workers who do not have the relevant passes
or documents to enter, ST was told to refuse entry and to bring this matter up
with the individual contractors concerned, and not to confront the workers
personally to avoid violence.
1.6
HS reminded Group 4 that they have not submitted a copy
of their insurance renewal. Mr. Michael
Lim replied that they are waiting for the cover note from their Principal in
1.7
AI inquired whether the Kancil has been
repaired and modified to ferry a guard dog on its daily rounds. ST informed that the car has been repaired
and modified accordingly.
1.8 Safety
1.81 The Committee was informed that there was a request to put road humps at the entrance and exit of Jalan U1/6C. A road sign requesting drivers to slow down when taking the corners will also be put up. AI is requested to comply with the request.
1.82 It was also suggested that a notice be put
up in the web to request residents to notify the Safety Committee if they
should witness car or cars speeding through Glenmarie
Court.
2.0
LANDSCAPE AND GENERAL
MAINTENANCE
2.1 AF distributed a copy of the Landscape and General Maintenance Programme for January 2005. For the interest of those who did not attend the last meeting, Shan of AF again explained how the programme schedule works. AF is to ensure that their programme is more spaced out and legible.
2.2 AF informed the
Committee that maintenance work – repair of road kerbs
- have been completed in Zones B and C, and that they are now working in Zone
A. Jute bags are now being used to cover repaired road kerbs
to protect them from rain and strong sunlight.
All road kerbs should be completed by end of
January, and road lines will be painted before Chinese New Year.
2.3 AI commented that AF has
not been able to complete the daily sweeping work of the ring roads with one Hako Manual Sweeper.
AF has been requested to get other workers to assist in the sweeping job
until the other two Hako Manual Sweepers arrive in
early/mid February.
2.4 AF informed the meeting that the price of Eugenia trees is now RM17.50, an increase of RM 2.00 a plant.
2.5 The
replanting work to be carried out around the 3 TNB substations should be
completed by Friday/Saturday, 7th/8th January, 2005.
3.0
BUILDING AND INFRASTRUCTURE
3.1 Six pillar lights have been installed in the children’s playground.
3.2 Residents around the par course areas have been told not to grow vegetables there as these plants, if not properly kept, can be unsightly. Letters were written to them.
3.3 AI was requested to make sure that MBSA replace lights that are blown out or fused.
3.4 HS informed the Meeting that the tender documents for the Management Office are now ready for distribution to contractors. He estimated that the time frame from tender to completion would be three months and would cost in the region of RM25,000.
3.5 AI informed the Meeting that so far we have had no reply from the Pengurus Besar, Pos Malaysia Berhad, regarding our application to install a letter box in Glenmarie. AI to follow up.
3.6 HS seek the opinion of the Committee as to whether we should change the present card entry system at the guardhouse to an automatic sensor system. The new system will cost in the region of RM21,000. Taking a rough estimate of say four cars per house, each house will only have to pay around RM 40.00 for each car to be equipped with the sensor. AI to find out whether Horsedale will pay back the deposit for the entry card, if we do decide to change.
4.
CORPORATE AFFAIRS – TRANSFER
OF MANAGEMENT
HS briefed the Meeting on
the Agreement to Transfer the Management of Glenmarie
Court to GCHA. The Meeting was told that
the Agreement is ready for signature. He
proposed that GCHA officially takeover on 16th April, 2005. To this, HI suggested that the Management
Office should be built before taking over.
HS will approach Horsedale for contribution to
the building cost of the Management Office.
5.
SOCIAL AND MEMBERSHIP
5.1 AI reported that the status of collection ended 30th
November, 2004 was 78%.
5.2 Lot LB 01 and Lot LB 42 belonging to Mr. Tan Yeok Chih and Mr. David Lau Hack Gin respectively, have started building works. They have been approached to pay up their outstanding maintenance fees of RM10,000 and RM3,000 respectively. AI informed that they have not paid . AI was requested to write a letter to the Deputy Police Chief of Shah Alam, seeking their opinion whether we could inconvenience their workers when entering Glenmarie Court. CS will deliver the letter and seek their opinion.
5.3 A letter will be sent to all members requesting them to pay the annual subscription of RM100.00 as stated under item 6.1 of the Association’s Rules and Regulations.
There being no other matters
to be discussed, the meeting ended at 11.00 p.m.
Minutes recorded by:
Marilyn Yee