GCHA              GLENMARIE COURT HOMEOWNERS’ ASSOCIATION

 

MINUTES OF 7TH EXECUTIVE COMMITTEE MEETING OF GCHA HELD AT THE BOARD ROOM, GLENMARIE GOLF AND COUNTRY CLUB ON THE 25TH FEBRUARY, 2005 AT 8.30 P.M.

 

 

PRESENT:                               Ir. H. S. Liao                (HS)

                                                Dr. James Swee           (JS)

                                                Hj. Harun Ismail           (HI)

                                                David Ting                    (DT)

                                                Gillian Tan                    (GT)

                                                Marilyn Yee                 (MY)

 

ABSENT:                                Dr. Chandran               (DC)

                                                C.S. Wong                   (CS)

 

BY INVITATION:                  Mr. Michael Lim           Group 4 Falck Sdn. Bhd.

                                                Mr. Chua                     Group 4 Falck Sdn. Bhd.

                                                Mr. Shan                      Agro Freshland Sdn. Bhd.

                                                Mr. Hendry Tan           Leisure Connections Mgt. Sdn. Bhd.

                                                Ms. Shin                       Archistudio

 

IN ATTENDANCE:                Azlan Ismail                  (AI) Property Manager.

                                                Simon Teoh                  (ST) Property Manager

 

 

 

1.0              CONFIRMATION OF MINUTES OF THE 6TH GCHA EXCO COMMITTEE MEETINGS

 

1.1       The Minutes of the 6th GCHA Exco Meetings held on 27th December, 2004 and 3rd January, 2005 were duly confirmed and adopted by Mr. David Ting and Ms. Gillian Tan.

 

 

 

2.0       MATTERS ARISING

 

2.1              There was no matter arising from the previous minutes.

 

 

 

3.0              ACCOUNTS

 

3.1              GT informed the meeting that GCHA accounts for the year ended 31st December, 2004 are presently being audited and the audited accounts should be available by 1st March, 2005.  HS expressed his appreciation for a job well done on behalf of the Exco members.

 

 

 

4.0              SECURITY AND SAFETY

 

4.1              HS enquired how many construction workers are working in Glenmarie Court at any one time.  It was reported that there are about 250 workers and that 400 permanent passes have been issued by Group 4 so far, however many are no longer in use.  It was decided that permanent passes of workers who are no longer working inside should be destroyed.

 

4.2              Mr Chua of Group 4 reported on the installation of the 51 sets of perimeter beam detectors.

 

4.3       DT commented that he is not satisfied with the installation of the perimeter beam detectors system for Phase I.  Group 4 earlier agreed that every bungalow lot facing the golf course will have 1 set of beam detector each, but now 2 bungalow lots are sharing 1 set.  In case of a security breach, Group 4 may not be able to know which bungalow has been breached.

 

4.4       Mr Chua of Group 4 explained to the GCHA Exco that Group 4 has agreed to install 51 sets of beam detectors, and is only now aware of an agreement to install 1 set of beam detector for each bungalow. This will result in an additional 20 sets of beam detectors.

 

4.5       HS, DT and JS requested Group 4 to explain why Group 4 is bringing this request for 20 additional sets up for discussion again, when this was agreed earlier by Mr. Jerome of Group 4.  The Meeting asked why is Mr. Jerome not present to verify and clarify the agreement.  Group 4 will study and revert on this discrepancy.

 

4.6       DT informed that since Phase I of the installation of the beam detectors was not completed before Chinese New Year, Group 4 provided additional 4 unarmed guards during that period.  GCHA agreed to pay for 2 unarmed guards.

 

4.7      HS briefed the Meeting on damages caused by excavation works dated 16th February, 2005 performed by Group 4.  The Meeting was shown pictures of the damages.  Group 4 agreed to bear all costs of repairs.  Group 4 further agreed to replace all trees which may eventually die due to their roots being damaged.

 

4.8       The Meeting was shown slides of the new road humps installed, and it was unanimously decided that the hump along Jalan U1/6 should be lengthened into the brick pavement.

 

 

5.0       LANDSCAPE AND GENERAL MAINTENANCE

 

5.1              AI reported that Agro Freshland Sdn. Bhd. (AF) has been fertilizing and spraying the plants with insecticide and fungicide according to their schedule.  AF informed that their work schedule for March would be in the web site by 28th February, 2005.

 

5.2              HS enquired when the other two Hako Profi Flipper Sweepers would be arriving.  To this AF replied that they are expecting the Hako Sweepers by end of February.

 

5.3              AF reported that 30 young Eugenia trees have been planted to fill up the gaps along the access road leading to Glenmarie Court. 

 

5.4              Replanting around the three TNB substations has been completed.

 

5.5              AF explained that flower beds have been prepared to propagate Japanese roses along the entrance area.  These Japanese roses propagate easily and it will not take long before the whole entrance area will be covered with Japanese roses.

 

5.6              GT informed AF that she noticed that young leaves from two palm trees are drying up.  HI explained that one of the reasons could be that it is being attacked by rhinoceros beetles.  GT to point the trees out to ST for action to be taken.

 

 

 

6.0       BUILDING AND INFRASTRUCTURE

 

6.1       The Meeting was informed that Mdm. Dorinda Ng has replaced the Yellow Flame.  A picture of the Yellow Flame was presented to the Meeting.  It was decided that the plant is too small and AI to request a bigger replacement tree of at least 4 inches in diameter and 15 feet in height.

 

6.2       It was reported that Dato Ben Yeoh has removed debris, put sand bags to stop soil from flowing out on to the road during down pour and partly re-turfed the common areas.

 

6.3              DT informed the meeting that the roots of the trees in front of Dato Soh’s house have grown into the underground drainage.  To this HS replied that this usually happens whenever there is a leak in the underground drainage.  ST to investigate.

 

6.4       Extension of Guard House for GCHA Management Office

 

GCHA invited Ms. Shin of Archistudio to present a revised plan of the initial extension to house 2 persons instead of 1.  The extension will incorporate a new office of approximately 20 sq. meters and upgrading of the toilet.  The new estimate for the whole project will be in the region of RM 50,000.00. This does not include fees to Archistudio of RM 4,000.00.  Ms. Shin will give coloured plans to HS by Monday for onward submission to Horsedale.

 

The building time for the extension is expected to be one month.

 

 

 

7.0              CORPORATE AFFAIRS – TRANSFER OF MANAGEMENT

 

7.1       HS informed the Meeting that both HS and GT met up with Horsedale and informed them that GCHA will take over the management of the accounts including billing and collection of Glenmarie Court from 16th April, 2005. However, Horsedale will issue their last billings for the months April 2005 to September 2005 in March 2005.

 

7.2              As for the complete take over of the management of Glenmarie Court from Horsedale, this will take effect after the completion of the new administration office (extension to present guardhouse). Horsedale agreed to consider funding the extension of the administration office. It was agreed that the office is necessary for GCHA to operate effectively.

 

 

 

8.0              SOCIAL AND MEMBERSHIP

 

8.1       HS informed the meeting that Ms. Annie Low has handed in her resignation.  The Committee would like extend their thanks to Annie for services rendered.

 

8.2              In view of Ms. Annie Low’s resignation, Mr. Hendry Tan of Leisure Connections was requested to give a proposal and quotation to organize the forthcoming annual dinner for us.  His quotation would include life band, floorshows, master of ceremony, printing of tickets, etc.  The theme for the night is ‘Wild, Wild West’.  The proposed date for the Annual Dinner is Saturday, 26th March, 2005.  Mr. Hendry Tan will revert with quotation on Monday, 1st March, 2005.  JS will set up organizing committee.

 

8.3              GT informed the meeting that the Glenmarie Court accounts has a surplus of RM21,000 as at 31st December, 2004.

 

8.4              In the month of February, we have 6 new members and 2 new associate members.  Total membership now stands at 126 members and 2 associate members.

 

8.5              HI and DT requested for a list of all residents, addresses and their contact numbers.  This is to facilitate the running of Glenmarie Court.  HS will write to Horsedale to request for the information.

 

 

9.0              OTHER MATTERS

 

9.1       The Annual General Meeting for Glenmarie Court is proposed on Saturday, 26th March, 2005 at 3.00 p.m., to be followed by the Annual Dinner at 7.30 p.m.  ST to book venue.

 

9.2       Revival of Subang Airport

 

            GCHA would like to thank the Government for not reviving Subang Airport as a hub for budget domestic carriers.  We are thankful that the Government has taken the objections of the residents living around the Subang areas into consideration. 

 

9.3              Resignation of Project Manager

 

HS on behalf of the Committee thanked Azlan Ismail for his services and wish him well in his future endeavours.  At the same time he welcomed Simon Teoh who will take over from Azlan.

 

 

 

There being no other matters, the Meeting ended at 10.45 p.m.

 

Minutes recorded by

Marilyn Yee