MINUTES OF 8TH
EXECUTIVE COMMITTEE MEETING OF GCHA HELD AT NO. 18 &
20 JALAN EKSEKUTIF EMPAT, U1/6D, GLENMARIE COURT, ON 13TH MAY, 2005 AT 8.30 P.M.
PRESENT: Ir. H. S. Liao (HS)
Hj. Harun Ismail (HI)
Dr.
Chandran (DC)
David
Ting (DT)
Gillian
Tan (GT)
Marilyn
Yee (MY)
ABSENT: Dr. James Swee (JS)
C.S.
Wong (CS)
1.0 CONFIRMATION OF
MINUTES OF THE 7TH GCHA EXCO COMMITTEE MEETINGS
1.1 The Minutes of the 7th GCHA Exco Meetings held on 25th February were duly
confirmed and adopted by Hj. Harun
Ismail and Ms. Gillian Tan.
2.0 MATTERS ARISING
2.1
There was no matter arising from the previous minutes.
3.0
ACCOUNTS
The Balance Sheet and Income
Statement for period ended 30th April, 2005 were distributed to the
Members. It was noted that we have a
fairly healthy cash balance of $202,671.63, but taking into account debtors
(arrears of bungalow lots who have not paid) amounting to RM157,120.39, there
is a net balance of RM359,792.02 which should be able to take care of expenses
until September.
It was decided that GCHA
request Horsedale to provide us with year-end audited
accounts by end February 2006, so that this can be circulated to all our
members for discussion at the next Annual General Meeting in March 2006.
4.0
SECURITY AND SAFETY
4.1 DT reported that the perimeter beam detectors system for Phase I has been completed and commissioned but is still experiencing some defects. Work on Phase II will commence on Wednesday, 18th May, 2005 and it will take between 6 to 8 weeks to complete. Upon completion of Phase II, the Committee will then decide whether we should reduce the number of dogs and dog handlers from the present 4 dogs/dog handlers.
4.2
DT informed that a written request was given out to the
guards not to collect Identity Cards from visitors. He further informed the Meeting that with
effect from Monday, 16th May, 2005, GCHA will implement “Walking the
Dogs with Plastic Bags”. Our guards will
have a supply of plastic bags to hand over to dog owners or dog minders who do
not carry plastic bags whilst walking their dogs. We hope to educate dog owners/dog minders to
help keep
4.3 DT suggested that we should give Group 4 Falck major merit points for apprehending the intruder. It was reported that the intruder entered through a hole in the fence near the Indah Water Sewage System on 20th April. HS will write a letter to Group 4 commending them on their quick action.
4.4
DC reported that
he saw the Indah Water’s guard wondering around Glenmarie. It was
suggested that HS write a letter to Indah Water
requesting that the guard be changed.
The guard is supposed to be only at his work site and is not allowed to
move around
4.5 The Meeting was informed that Group 4 has screened its guards and found that two of them are previous drug addicts. One has been terminated and the other will be removed soon.
4.6 DT recommended that the Committee look into a system used by Group 4 where all telephone numbers of house owners are programmed. These will be coded so as to prevent the guards from knowing the numbers. With this system, the guards can contact the residents to verify their visitors. This system will cost in the region of M$15,000/-. It was proposed that we get other quotes to compare.
5.0 LANDSCAPE
AND GENERAL MAINTENANCE
5.1 It was observed that the Japanese roses are not growing satisfactorily. Shan from Agro Freshland (AF) promised that they should be blooming in a month’s time. Simon Teoh (ST) will check to make sure that AF follow their monthly maintenance schedule.
5.2 There are still gaps between the Euginia
trees along the access road. It was reported that these trees do not grow well
under big trees. HI suggested that we should fill the gaps with Raphis which is shade tolerant.
5.3 It was suggested that AF trim the Eugenia trees in the access road to four feet during the rainy season – October till December, and let it eventually grow back to 2 meters. HI will beautify the access road now that Horsedale has decided not to build a roundabout in front of the guardhouse.
5.4 GT
informed the Meeting that Datuk Albert Ong enquired about the signboard for
6.0
BUILDING AND
INFRASTRUCTURE
6.1 The Meeting was informed that Horsedale will not be building the roundabout in front of the guardhouse, and there has been no news whether Horsedale will now build the administration office for us. HS will approach Horsedale again regarding building the administration office for us.
6.2 Our roads need to be paved every 5 years. HS informed that MPSA has only agreed to pave 1/3 of the roads. Total cost of paving roads in and around Glenmarie is about RM 2 million. HS will try to convince JKR and MPSA to pave the roads for us.
6.3 DC complained that since 12th May the Indah Water sewerage system is smelly. We will write to ask Indah Water to investigate and take remedial action.
6.4 HI request that Simon Teoh check with the Waterworks the reason for the interrupted water supply last week as well as recurring low water pressure.
7.0
SOCIAL –
ANNUAL DINNER AND DANCE
7.1 GT reported that so far 14 tables have been sold. She envisaged that we should be able to reach our target of 15 tables, so as to breakeven.
7.2 MACP has written to our President requesting us to pay RM650 as copyright license fee for live music.
8.0 CORPORATE
AFFAIRS & ADMINISTRATION
8.1 We will approach Horsedale for news regarding the land titles.
9.1 There has been no new member since the last meeting.
There
being no other matters, the Meeting ended at 10.00 p.m.
Minutes
recorded by
Marilyn
Yee